Special Projects Coordinator - Working Title: Construction Manager - Facility Management
Salary :
$65,426.
00 AnnuallyLocation :
Daytona Beach, FLJob Type:
Full-TimeJob Number:
23-00678Department:
Business ServicesOpening Date:
07/25/2023Closing Date:
8/8/2023 11:
59 PM EasternMajor Functions The County of Volusia is seeking a Special Projects Coordinator - Working Title:
Construction Manager in our Facility Management division, in Daytona Beach, Florida.
This is a highly responsible administrative staff position coordinating and participating in special projects, research, and assignments.
This position will manage all maintenance related projects, from beginning to end, using given timeframe and resources.
Responsible for assigned project's scope of work, schedule, and budget.
The candidate will identify and prioritize the renewal and replacement schedule to optimize equipment lifecycles.
Since this position requires coordination with internal and external clients to ensure well-coordinated projects, customer service is a MUST.
Illustrative Duties (NOTE:
These are intended only as illustrations of the various types of work performed.
The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
) Coordinate, research, and/or direct the completion of special maintenance projects through vendors, contractors, and trades organic to the Facilities Management Division.
Coordinate projects through meetings, correspondence, and presentations where information is exchanged.
Prepare meeting agendas and perform all necessary jobs to coordinate meetings.
Prepare reports on status of projects.
Work closely with consultants to keep all parties informed on all latest developments.
Create and revise project schedules including generating task, estimates, dependencies, and milestones.
Prepare contractor request for quotations (RFQ).
Ensure resource availability and allocation.
Develop and manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
Track all paperwork for Facilities' building projects through a centralized location.
Coordinate with other county departments/divisions on timelines and requirements for Facilities' building projects.
Assist with identifying, establishing and monitoring interdepartmental work requests resulting from Facilities' building projects.
Monitor internal work orders associated with Facilities' building projects to ensure completeness of records.
Monitoring project schedule and assist with distributing status reports to stakeholders.
Monitor project budget and control expenses to maintain the forecasted cost at completion.
Promote and maintain a high level of quality assurance /quality control on all projects.
Assist in conducting feasibility studies.
Generate reports for Facilities' building projects and distribute to management for analysis monthly, quarterly, annually or as needed.
Conduct studies concerning productivity of operations.
May be assigned to other county locations based upon operational needs.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.
Minimum Requirements A Bachelor's degree in Business Administration, Public Administration, Construction Management, Project Management, Facility Management, or closely related field and three (3) years of hands on experience in an administrative management position.
A comparable amount of education, training, and experience may be substituted for the minimum qualifications.
Must possess and maintain a valid Florida driver's license at the time of hire.
The preferred candidate, having met the minimum requirements will have a Bachelor's degree in Construction Management, Facility Management, or Project Management and (5) years of experience in managing multiple construction projects for a large organization.
NOTE:
Must possess a valid driver's license at time of hire.
Must obtain a valid Florida driver's license within 30 days of hire and maintain thereafter.
Knowledge, Skills & Abilities Knowledge of the principles and practices of public administration.
Knowledge of research techniques and availability of current information.
Knowledge of Lucity.
Management of Lucity work order system.
Knowledge of Microsoft Word and Excel.
Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures.
Ability to establish and maintain effective working relationships with associates, subordinates, public officials, other governmental agencies, and the general public.
Ability to organize work.
Ability to work independently without supervision.
Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals.
Able to work under stressful conditions.
Able to interact effectively with others.
Must be able to relocate to other county locations based upon operational needs.
ADA REQUIREMENTS:
Physical Demands:
Sedentary work.
Ability to see, hear, talk, visual acuity (peripheral vision, depth perception).
Environmental Demands:
Inside work.
Mental Demands:
Ability to read and comprehend professional manuals, legal documents, ordinances, statutes; instructions, reports, abstracts, financial reports, letters, and summaries.
Ability to write reports, evaluations, summaries, letters, financial reports, procedures, and policies.
Ability to perform advanced mathematical functions.
Ability to speak publicly and extemporaneously; conversant in policies, techniques and procedures of discipline.
Ability to analyze data and develop conclusions.
Ability to identify and resolve problems.
Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce.
Veterans' preference in accordance with federal, state, local laws.
We offer a competitive and comprehensive benefits package that includes:
HEALTH INSURANCE Medical Dental Vision Flexible Spending Account RETIREMENT Florida Retirement System (FRS) Deferred Retirement Option Program (DROP) Deferred Compensation (475 Plan) SUPPLEMENTAL INSURANCE Life Insurance Short Term Disability Insurance Long Term Disability Insurance Cancer Insurance Critical Illness Insurance PAID TIME OFF Personal Leave Holidays Bereavement Military HOLIDAYSThe County of Volusia observes the following holidays annually:
New Year's Day Martin Luther King Day Good Friday Memorial Day Independence Day Labor Day Thanksgiving (and day after) Christmas ADDITIONAL BENEFITS Tuition Reimbursement Onsite Wellness/Fitness Center Computer Purchase Program Direct Deposit Payroll Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.
01 NOTE:
Your response to the following supplemental questions must match the information in the work experience section on your application.
If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.
I have read and understand the above statement.
02 Do you have a valid Florida driver's license? Yes No 03 If you answered No to the previous question, will you be able to obtain a Florida driver's license at the time of hire if selected for the position? Yes No Not Applicable 04 Do you possess a Bachelor's degree in Business Administration, Public Administration, Construction Management, Project Management, Facility Management, or closely related field? Yes No 05 If you answered Yes please list your degree.
If you answered No, please indicate N/A.
06 Do you have three (3) years of experience in an administrative staff role? Yes No 07 If you answered Yes to the previous question, please indicate the following:
(1) the number of years, (2) position title (3) brief description of your experience and (4) the name of the agency/organization(s).
If you answered No, please indicate N/A.
08 If you do not meet the minimum qualifications, do you have a comparable amount of education, training, and experience to include administrative support and management, that may be substituted for the minimum qualifications? Yes No Not Applicable 09 If you answered Yes to the previous question, please indicate the following:
(1) the number of years, (2) position title (3) brief description of your experience and (4) the name of the agency/organization(s).
If you answered No, please indicate N/A.
10 Have you ever worked as a temporary/lease employee for the County of Volusia? Yes No 11 If you answered Yes, please indicate when, position title, and department/division.
If you answered no please indicate N/A.
12 Where did you hear about this position? Volusia County Website Indeed.
com Orlandojobs.
com Social Media (E.
g.
Facebook, Twitter, LinkedIn) Other 13 If you answered Other or Social media to the previous question, please indicate which specific source.
Otherwise please indicate N/A.
Required Question Recommended Skills Accounting Administration Agenda Development Business Administration Construction Construction Management Estimated Salary: $20 to $28 per hour based on qualifications.
$65,426.
00 AnnuallyLocation :
Daytona Beach, FLJob Type:
Full-TimeJob Number:
23-00678Department:
Business ServicesOpening Date:
07/25/2023Closing Date:
8/8/2023 11:
59 PM EasternMajor Functions The County of Volusia is seeking a Special Projects Coordinator - Working Title:
Construction Manager in our Facility Management division, in Daytona Beach, Florida.
This is a highly responsible administrative staff position coordinating and participating in special projects, research, and assignments.
This position will manage all maintenance related projects, from beginning to end, using given timeframe and resources.
Responsible for assigned project's scope of work, schedule, and budget.
The candidate will identify and prioritize the renewal and replacement schedule to optimize equipment lifecycles.
Since this position requires coordination with internal and external clients to ensure well-coordinated projects, customer service is a MUST.
Illustrative Duties (NOTE:
These are intended only as illustrations of the various types of work performed.
The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
) Coordinate, research, and/or direct the completion of special maintenance projects through vendors, contractors, and trades organic to the Facilities Management Division.
Coordinate projects through meetings, correspondence, and presentations where information is exchanged.
Prepare meeting agendas and perform all necessary jobs to coordinate meetings.
Prepare reports on status of projects.
Work closely with consultants to keep all parties informed on all latest developments.
Create and revise project schedules including generating task, estimates, dependencies, and milestones.
Prepare contractor request for quotations (RFQ).
Ensure resource availability and allocation.
Develop and manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
Track all paperwork for Facilities' building projects through a centralized location.
Coordinate with other county departments/divisions on timelines and requirements for Facilities' building projects.
Assist with identifying, establishing and monitoring interdepartmental work requests resulting from Facilities' building projects.
Monitor internal work orders associated with Facilities' building projects to ensure completeness of records.
Monitoring project schedule and assist with distributing status reports to stakeholders.
Monitor project budget and control expenses to maintain the forecasted cost at completion.
Promote and maintain a high level of quality assurance /quality control on all projects.
Assist in conducting feasibility studies.
Generate reports for Facilities' building projects and distribute to management for analysis monthly, quarterly, annually or as needed.
Conduct studies concerning productivity of operations.
May be assigned to other county locations based upon operational needs.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.
Minimum Requirements A Bachelor's degree in Business Administration, Public Administration, Construction Management, Project Management, Facility Management, or closely related field and three (3) years of hands on experience in an administrative management position.
A comparable amount of education, training, and experience may be substituted for the minimum qualifications.
Must possess and maintain a valid Florida driver's license at the time of hire.
The preferred candidate, having met the minimum requirements will have a Bachelor's degree in Construction Management, Facility Management, or Project Management and (5) years of experience in managing multiple construction projects for a large organization.
NOTE:
Must possess a valid driver's license at time of hire.
Must obtain a valid Florida driver's license within 30 days of hire and maintain thereafter.
Knowledge, Skills & Abilities Knowledge of the principles and practices of public administration.
Knowledge of research techniques and availability of current information.
Knowledge of Lucity.
Management of Lucity work order system.
Knowledge of Microsoft Word and Excel.
Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures.
Ability to establish and maintain effective working relationships with associates, subordinates, public officials, other governmental agencies, and the general public.
Ability to organize work.
Ability to work independently without supervision.
Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals.
Able to work under stressful conditions.
Able to interact effectively with others.
Must be able to relocate to other county locations based upon operational needs.
ADA REQUIREMENTS:
Physical Demands:
Sedentary work.
Ability to see, hear, talk, visual acuity (peripheral vision, depth perception).
Environmental Demands:
Inside work.
Mental Demands:
Ability to read and comprehend professional manuals, legal documents, ordinances, statutes; instructions, reports, abstracts, financial reports, letters, and summaries.
Ability to write reports, evaluations, summaries, letters, financial reports, procedures, and policies.
Ability to perform advanced mathematical functions.
Ability to speak publicly and extemporaneously; conversant in policies, techniques and procedures of discipline.
Ability to analyze data and develop conclusions.
Ability to identify and resolve problems.
Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce.
Veterans' preference in accordance with federal, state, local laws.
We offer a competitive and comprehensive benefits package that includes:
HEALTH INSURANCE Medical Dental Vision Flexible Spending Account RETIREMENT Florida Retirement System (FRS) Deferred Retirement Option Program (DROP) Deferred Compensation (475 Plan) SUPPLEMENTAL INSURANCE Life Insurance Short Term Disability Insurance Long Term Disability Insurance Cancer Insurance Critical Illness Insurance PAID TIME OFF Personal Leave Holidays Bereavement Military HOLIDAYSThe County of Volusia observes the following holidays annually:
New Year's Day Martin Luther King Day Good Friday Memorial Day Independence Day Labor Day Thanksgiving (and day after) Christmas ADDITIONAL BENEFITS Tuition Reimbursement Onsite Wellness/Fitness Center Computer Purchase Program Direct Deposit Payroll Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.
01 NOTE:
Your response to the following supplemental questions must match the information in the work experience section on your application.
If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.
I have read and understand the above statement.
02 Do you have a valid Florida driver's license? Yes No 03 If you answered No to the previous question, will you be able to obtain a Florida driver's license at the time of hire if selected for the position? Yes No Not Applicable 04 Do you possess a Bachelor's degree in Business Administration, Public Administration, Construction Management, Project Management, Facility Management, or closely related field? Yes No 05 If you answered Yes please list your degree.
If you answered No, please indicate N/A.
06 Do you have three (3) years of experience in an administrative staff role? Yes No 07 If you answered Yes to the previous question, please indicate the following:
(1) the number of years, (2) position title (3) brief description of your experience and (4) the name of the agency/organization(s).
If you answered No, please indicate N/A.
08 If you do not meet the minimum qualifications, do you have a comparable amount of education, training, and experience to include administrative support and management, that may be substituted for the minimum qualifications? Yes No Not Applicable 09 If you answered Yes to the previous question, please indicate the following:
(1) the number of years, (2) position title (3) brief description of your experience and (4) the name of the agency/organization(s).
If you answered No, please indicate N/A.
10 Have you ever worked as a temporary/lease employee for the County of Volusia? Yes No 11 If you answered Yes, please indicate when, position title, and department/division.
If you answered no please indicate N/A.
12 Where did you hear about this position? Volusia County Website Indeed.
com Orlandojobs.
com Social Media (E.
g.
Facebook, Twitter, LinkedIn) Other 13 If you answered Other or Social media to the previous question, please indicate which specific source.
Otherwise please indicate N/A.
Required Question Recommended Skills Accounting Administration Agenda Development Business Administration Construction Construction Management Estimated Salary: $20 to $28 per hour based on qualifications.
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